Does it schedule lessons?

No. It collects availability. You agree on times with the student or parent.

Yes. The level question includes adult learners, and the parent field is optional.

Can I add a question about previous results?

Yes. Add whichever questions help you, for example recent grades or exam dates.

Tutoring intake form: subject, level and goals

A first lesson is better when the tutor already knows what to teach. This form asks for the student's name and age, a parent or contact person, the contact email, the subject (maths, science, languages, writing, exam preparation or other), the level (primary, secondary, university or adult), what the student wants to improve and which days are available.

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Who it is for

Private tutors and small tutoring businesses
Teachers who offer extra lessons
Language and music teachers taking on new students

When to use it

Send the link to anyone who enquires. Cards show one question at a time, which suits students and parents completing it together. The goals question helps you plan the first session, and the available days speed up scheduling.

What the form asks

Questions

Student's name · requiredShort text
AgeNumber
Parent or contact nameShort text
Contact email · requiredEmail
Subject · requiredDropdown
Level · requiredMultiple choice
What do you want to improve? · requiredLong text
Available daysCheckboxes

Every question can be changed, removed or reordered before you publish.

The PDF your respondents receive

Each response is a one-page PDF to keep with the student's file, with the subject, the level and the goals. The parent or student receives a copy as confirmation.

First page of the sample PDF made by the Tutoring intake template, filled with invented data — A sample of the PDF this template produces, filled with invented data. Your logo, colours and wording replace the sample ones.

Questions people ask

Does it schedule lessons?: No. It collects availability. You agree on times with the student or parent.
Can adults use it?: Yes. The level question includes adult learners, and the parent field is optional.
Can I add a question about previous results?: Yes. Add whichever questions help you, for example recent grades or exam dates.

Start from this template

Create an account, adapt the questions and the document to your business, then share the link. Your respondents get their PDF the moment they finish.

Use this template