Move-in handover form: keys, meter readings and notes
The first day of a tenancy sets the baseline. This compact form asks for the tenant's name, the property, the move-in date, the number of keys received, the readings of the electricity, gas and water meters, notes on the condition and a signature.
Who it is for
- Landlords and agents handing over a property
- Tenants who want a record of the starting state
- Property managers handling many move-ins
When to use it
Complete it together at the handover, with the meters in front of you. Meter readings let each party pay for exactly their own use, and photos or notes on the condition help later at the move-out.
What the form asks
Questions
- Tenant name · requiredShort text
- Property · requiredShort text
- Move-in date · requiredDate
- Keys received · requiredNumber
- Electricity meterNumber
- Gas meterNumber
- Water meterNumber
- Condition notesLong text
- Signature · requiredSignature
Every question can be changed, removed or reordered before you publish.
The PDF your respondents receive
The PDF is a dated, signed handover record. Keep it with the lease, and compare it with the move-out inspection at the end of the tenancy.
Questions people ask
- Does it contact the utility companies?
- No. It records the readings. Telling the suppliers is up to you or the tenant.
- Can I skip the gas meter?
- Yes. The meter questions are optional, so leave out the ones that do not apply.
- Can I add photos of the meters?
- Add an image upload question if you want a picture of each meter.
Start from this template
Create an account, adapt the questions and the document to your business, then share the link. Your respondents get their PDF the moment they finish.