Does it decide what can be deducted from the deposit?

No. It records the condition. What a landlord may deduct depends on the lease and the law where you live.

Can I add more rooms or photos?

Yes. Add a question for each additional room, and more photo uploads if you need them.

Should both parties sign?

This template has the tenant's signature. Add a second signature question for the landlord or agent if you want both on the record.

Housing & real estate

Move-out inspection checklist with room-by-room condition

A clear move-out record protects both landlord and tenant. This checklist asks for the tenant's name, the property address and the inspection date, then the condition of the living room, kitchen, bathroom and bedrooms (good, normal wear or damaged), details of any damage, two photos, the final meter reading and the tenant's signature.

Use this template All templates

Who it is for

Landlords and letting agents
Tenants who want to document the state of the property when they leave
Property managers who inspect many units

When to use it

Fill it in during the final walk-through, on a phone or tablet. Showing one question at a time as a card keeps the inspection orderly. The distinction between normal wear and damage matters when the deposit is discussed, and photos taken on the day help settle disagreements.

What the form asks

Questions

Tenant name · requiredShort text
Property address · requiredShort text
Inspection date · requiredDate
Living room condition · requiredMultiple choice
Kitchen condition · requiredMultiple choice
Bathroom condition · requiredMultiple choice
Bedrooms condition · requiredMultiple choice
Damage detailsLong text
Photo 1 (PNG or JPEG)Image upload
Photo 2 (PNG or JPEG)Image upload
Final meter readingNumber
Tenant signature · requiredSignature

Every question can be changed, removed or reordered before you publish.

The PDF your respondents receive

The PDF is a signed, dated condition report with the photos. It is the document to bring up if the deposit is questioned afterwards, together with the move-in handover.

First page of the sample PDF made by the Move-out inspection checklist template, filled with invented data — A sample of the PDF this template produces, filled with invented data. Your logo, colours and wording replace the sample ones.

Questions people ask

Does it decide what can be deducted from the deposit?: No. It records the condition. What a landlord may deduct depends on the lease and the law where you live.
Can I add more rooms or photos?: Yes. Add a question for each additional room, and more photo uploads if you need them.
Should both parties sign?: This template has the tenant's signature. Add a second signature question for the landlord or agent if you want both on the record.

Start from this template

Create an account, adapt the questions and the document to your business, then share the link. Your respondents get their PDF the moment they finish.

Use this template