Is this application legal in my country?

Rules on tenant screening, discrimination and data protection vary widely. Check what you are allowed to ask, and remove any question you should not use, such as the date of birth where it is not needed.

How are payslips protected?

Uploaded files and answers are stored encrypted on the server. Delete applications you do not accept once you no longer need them.

Does it run credit or reference checks?

No. It collects the information and the authorisation. Any checks are carried out by you or by a provider of your choice.

Housing & real estate

Rental application form with income, references and consent

Choosing a tenant is easier when every applicant answers the same questions. This form asks for contact details and date of birth, the current address, the desired move-in date, the number of occupants and pets, the employer and monthly net income, an optional payslip, a previous landlord or employer as a reference, and an authorisation for the checks needed to process the application, followed by a signature.

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Who it is for

Private landlords and small property owners
Letting agents with many viewings
Housing associations and shared-house managers

When to use it

Send the link after a viewing, to people who are really interested. Everyone gives the same information in the same order, which makes a fair comparison easier. Ask only for what you need, because income and identity details are sensitive and the rules on what a landlord may ask differ from one country to another.

What the form asks

Applicant

Full name · requiredShort text
Email address · requiredEmail
Phone numberPhone
Date of birth · requiredDate
Current address · requiredShort text

The move

Desired move-in date · requiredDate
Number of occupants · requiredNumber
Do you have pets?Yes / No

Work and income

Employer · requiredShort text
Monthly net income (EUR) · requiredNumber
Latest payslip (PDF, PNG or JPEG)File upload

Reference

Previous landlord or employerShort text
Their phonePhone
I authorise the checks needed to process this application. · requiredYes / No
Signature · requiredSignature

Every question can be changed, removed or reordered before you publish.

The PDF your respondents receive

The PDF presents the application on a few clear pages, with the signed authorisation. The payslip stays stored with the response, and the whole file is easy to pass to an agent or to keep with the lease.

First page of the sample PDF made by the Rental application template, filled with invented data — A sample of the PDF this template produces, filled with invented data. Your logo, colours and wording replace the sample ones.

Questions people ask

Is this application legal in my country?: Rules on tenant screening, discrimination and data protection vary widely. Check what you are allowed to ask, and remove any question you should not use, such as the date of birth where it is not needed.
How are payslips protected?: Uploaded files and answers are stored encrypted on the server. Delete applications you do not accept once you no longer need them.
Does it run credit or reference checks?: No. It collects the information and the authorisation. Any checks are carried out by you or by a provider of your choice.

Start from this template

Create an account, adapt the questions and the document to your business, then share the link. Your respondents get their PDF the moment they finish.

Use this template