Car rental request form with dates, vehicle and licence
A rental starts with a few essential facts. This form asks for the customer's contact details, the pick-up and return dates, the vehicle type (small, family, van or premium), whether there is an additional driver, a photo of the driving licence and a signature.
Who it is for
- Small car and van rental businesses
- Garages that lend or rent vehicles
- Clubs and organisations that rent out minibuses
When to use it
Put the link on your website or send it in reply to an enquiry. You see whether the dates and the vehicle fit and check the licence before the customer arrives, which shortens the handover.
What the form asks
Questions
- Full name · requiredShort text
- Email address · requiredEmail
- Phone numberPhone
- Pick-up date · requiredDate
- Return date · requiredDate
- Vehicle · requiredMultiple choice
- Additional driver?Yes / No
- Driving licence (PNG or JPEG) · requiredImage upload
- Signature · requiredSignature
Every question can be changed, removed or reordered before you publish.
The PDF your respondents receive
The PDF shows the request and the signature. The licence image stays stored encrypted with the response. A driving licence is a sensitive document, so keep it only as long as necessary and delete it afterwards.
Questions people ask
- Does it check availability or take a deposit?
- No. It collects requests. You confirm availability and handle payment and deposit yourself.
- Is checking a licence photo enough?
- It is a first step. Many rental firms also verify the original licence at pick-up, and some countries require it.
- Can I collect a second driver's licence too?
- Add another upload question for the additional driver.
Start from this template
Create an account, adapt the questions and the document to your business, then share the link. Your respondents get their PDF the moment they finish.