Does the form contain my terms?

No. Mention them in the introduction or link to them. The form records that the person accepted them.

Is the signature legally valid?

It records a drawn signature and a date. Whether that suffices as a contract depends on your country and the circumstances, so check if the amounts are large.

Can it replace a contract?

It can complement one. For anything complex, a contract drafted by a professional is safer.

Legal & administration

Terms acceptance form with signature for quotes and contracts

A quote is stronger when the client has said yes in writing. This compact form asks for their name and email, the quote or contract reference, a yes to "I have read and accept the terms," the date and a signature.

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Who it is for

Freelancers, agencies and tradespeople who send quotes
Service businesses with standard terms
Anyone who wants a dated record of acceptance

When to use it

Send the link along with your quote or contract. The reference ties the acceptance to the right document, and the signature date makes a handy record if the work or the price is discussed later.

What the form asks

Questions

Full name · requiredShort text
Email address · requiredEmail
Quote or contract reference · requiredShort text
I have read and accept the terms. · requiredYes / No
Date · requiredDate
Signature · requiredSignature

Every question can be changed, removed or reordered before you publish.

The PDF your respondents receive

The PDF shows the person's details, the reference, their acceptance, the date and their drawn signature. It is a convenient record to attach to the project file.

First page of the sample PDF made by the Terms acceptance with signature template, filled with invented data — A sample of the PDF this template produces, filled with invented data. Your logo, colours and wording replace the sample ones.

Questions people ask

Does the form contain my terms?: No. Mention them in the introduction or link to them. The form records that the person accepted them.
Is the signature legally valid?: It records a drawn signature and a date. Whether that suffices as a contract depends on your country and the circumstances, so check if the amounts are large.
Can it replace a contract?: It can complement one. For anything complex, a contract drafted by a professional is safer.

Start from this template

Create an account, adapt the questions and the document to your business, then share the link. Your respondents get their PDF the moment they finish.

Use this template