Does it price the order?

No. You receive the request and send a quote. If you want lines and totals, use the quote template with totals.

Can I list my actual dishes?

Yes. Replace the menu categories with your own items and add a quantity question if you wish.

Does it handle allergies safely?

It collects dietary information, but you remain responsible for allergen management. Confirm important allergies directly with the customer.

Events

Catering order form: guests, menu and delivery

A catering order depends on numbers and timing. This form asks for the customer's contact details, the event date, the delivery time and address, the number of guests, the menu categories they want (sandwiches, hot dishes, salads, desserts, drinks), any dietary requirements and a budget per person.

Use this template All templates

Who it is for

Caterers and small food businesses
Cafés and bakeries that supply offices and events
Event organisers who gather orders for a group

When to use it

Put the link on your website or send it in reply to an enquiry. Asking for the guest count and the budget per person in advance lets you quote realistically before you call back.

What the form asks

Questions

Full name · requiredShort text
Email address · requiredEmail
Phone numberPhone
Event date · requiredDate
Delivery time · requiredTime
Number of guests · requiredNumber
Delivery address · requiredShort text
Menu · requiredCheckboxes
Dietary requirementsLong text
Budget per person (EUR)Number

Every question can be changed, removed or reordered before you publish.

The PDF your respondents receive

Each order becomes a PDF with every detail on one page, which can double as a preparation sheet for your kitchen. Customers can download their copy to confirm what they asked for.

First page of the sample PDF made by the Catering order template, filled with invented data — A sample of the PDF this template produces, filled with invented data. Your logo, colours and wording replace the sample ones.

Questions people ask

Does it price the order?: No. You receive the request and send a quote. If you want lines and totals, use the quote template with totals.
Can I list my actual dishes?: Yes. Replace the menu categories with your own items and add a quantity question if you wish.
Does it handle allergies safely?: It collects dietary information, but you remain responsible for allergen management. Confirm important allergies directly with the customer.

Start from this template

Create an account, adapt the questions and the document to your business, then share the link. Your respondents get their PDF the moment they finish.

Use this template