Home & trades

On-site inspection report with checklist, photos and signature

An inspection is only useful if it is recorded clearly. This form asks for the inspector's name, the site and the date, a rating for structure, electrical, plumbing and fire and safety (OK, needs attention or critical), findings and recommendations, up to two photos and a signature.

Who it is for

• Surveyors, building inspectors and facilities managers
• Landlords and property managers doing periodic checks
• Contractors who document a site before or after work

When to use it

Fill it in on a phone or tablet during the visit and attach photos on the spot. The three-level rating makes the report easy to scan, and the recommendations show what should be done first.

What the form asks

Every question can be changed, removed or reordered before you publish.

The PDF your respondents receive

The PDF is a signed, dated report with the photos included. It is useful to share with an owner or a contractor and to keep as a record of the condition on a given day. It does not replace any certificate that the law requires from a qualified professional.

Questions people ask

Is it an official inspection certificate?

No. It records your findings. Regulated inspections need qualified inspectors and the certificates your authority requires.

Can I add more checklist items?

Yes. Add rows for roof, heating, accessibility or whatever your inspections cover.

Can I add more photos?

This template has two photo fields, and you can add more.

Related templates

• Incident reportRecord who, what, when and where after an incident.
• Move-out inspection checklistRecord the condition of each room when a tenant leaves.
• Work completion certificateThe client signs off that the work was completed.