Is this legally binding?

It records a clear, signed permission. The rules on image rights and children vary by country, so have a professional check the wording if the stakes are high.

Can I change the wording?

Yes. Edit the statement at the top so that it describes exactly how you will use the images.

If the person photographed is under 18, the form asks for a parent or guardian's name. Check the rules that apply where you work.

Events

Photo and video release form with signature

If you plan to publish photos or video, ask first and keep the answer. This form states the permission, then asks for the person's name, the date of the event, which uses are allowed (website, social media, print, press or internal use only) and whether the person photographed is under 18. For a minor it asks for a parent or guardian, and everyone signs.

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Who it is for

Event organisers, schools and clubs
Photographers and videographers working at events
Businesses that want to feature customers or staff in their communication

When to use it

Send it before the event, or have people complete it on a tablet at the door. The choice of uses lets people agree to some things and not others, for example internal use but not social media.

What the form asks

Questions

Full name · requiredShort text
Email addressEmail
Date of the event · requiredDate
Allowed uses · requiredCheckboxes
Is the person photographed under 18? · requiredYes / No
Parent or guardian name · requiredShort text
Signature · requiredSignature

Every question can be changed, removed or reordered before you publish.

The PDF your respondents receive

The PDF holds the statement, the person's details, the allowed uses, the guardian's name when relevant and the signature with the date. It is a clear record to keep alongside your photo archive.

First page of the sample PDF made by the Photo and video release template, filled with invented data — A sample of the PDF this template produces, filled with invented data. Your logo, colours and wording replace the sample ones.

Questions people ask

Is this legally binding?: It records a clear, signed permission. The rules on image rights and children vary by country, so have a professional check the wording if the stakes are high.
Can I change the wording?: Yes. Edit the statement at the top so that it describes exactly how you will use the images.
What about minors?: If the person photographed is under 18, the form asks for a parent or guardian's name. Check the rules that apply where you work.

Start from this template

Create an account, adapt the questions and the document to your business, then share the link. Your respondents get their PDF the moment they finish.

Use this template