Deposit return request form with PDF
Asking for a deposit back works better in writing, with the facts in order. This form collects the tenant's details and forwarding address, the property and tenancy dates, the deposit paid and the monthly rent, and whether the landlord kept part of it. If so, it asks how much, the reasons given and any evidence, and ends with a signature, so your request is complete the first time.
Who it is for
- Tenants who have moved out and want to document their request
- Landlords and agents who want requests in one consistent format
- Property managers who handle many move-outs
When to use it
Use it after the end of a tenancy, once you have left the property and handed back the keys. A written, dated request is easier to follow up than a phone call, and the PDF gives you a copy to attach to an email or a letter.
What the form asks
Tenant
- Full name · requiredShort text
- Email address · requiredEmail
- Phone numberPhone
- Forwarding address · requiredShort text
The tenancy
- Rented property address · requiredShort text
- Tenancy start · requiredDate
- Tenancy end · requiredDate
- Deposit paid (EUR) · requiredNumber
- Monthly rent (EUR)Number
Retentions
- Did the landlord keep part of the deposit? · requiredYes / No
- Amount kept (EUR)Number
- Reasons given by the landlordLong text
- Evidence (PDF, PNG or JPEG)File upload
- Signature · requiredSignature
Every question can be changed, removed or reordered before you publish.
The PDF your respondents receive
The PDF presents the tenant, the property, the amounts, the retentions and the signature in a clear structure. It is a summary of what was entered; it is not a legal notice and does not replace advice specific to your country.
Questions people ask
- Is the PDF a legal document?
- No. It is a clear record of the information you entered. Rules on deposits differ by country and region, so check the rules that apply to you.
- Can I attach photos or documents?
- Yes. Photo and file upload questions can be added, for example for move-out photos or the tenancy agreement.
- Can I edit the wording?
- Yes. Change any question or the document layout before you publish the form.
Start from this template
Create an account, adapt the questions and the document to your business, then share the link. Your respondents get their PDF the moment they finish.