Is it safe to collect an IBAN this way?

Responses are encrypted on the server, and only the owner of the form can open them. Even so, limit who has access and delete details you no longer need.

Does it check the VAT number or the IBAN?

No. It records what the person types. Verify numbers through an official service if it matters.

No. It collects details and a signature. The terms of the engagement belong in a separate agreement.

Hiring & HR

Freelancer details form: collect what you need to pay and contract

Before you can pay a freelancer, you need their details in one place. This form asks for their name or company, email, address, VAT or tax number, the bank account (IBAN) for payment, an optional ID or company registration document and a signature.

Use this template All templates

Who it is for

Small businesses and agencies that work with contractors
Accounts teams who chase missing details before payment
Organisers who pay speakers, designers or writers

When to use it

Send it once you have agreed to work together and before the first invoice. Having the details in a consistent, signed form avoids errors in payments and gaps in your records. Bank details and tax numbers are sensitive, so collect them only through a channel you trust.

What the form asks

Questions

Full name or company · requiredShort text
Email address · requiredEmail
Address · requiredShort text
VAT or tax numberShort text
Bank account (IBAN) for payment · requiredShort text
ID or company registration (PDF, PNG or JPEG)File upload
Signature · requiredSignature

Every question can be changed, removed or reordered before you publish.

The PDF your respondents receive

The PDF holds the contractor's details, the signature and the date, ready for your accounts. Answers are stored encrypted on the server, and a document uploaded with the form stays stored encrypted too.

First page of the sample PDF made by the Freelancer details template, filled with invented data — A sample of the PDF this template produces, filled with invented data. Your logo, colours and wording replace the sample ones.

Questions people ask

Is it safe to collect an IBAN this way?: Responses are encrypted on the server, and only the owner of the form can open them. Even so, limit who has access and delete details you no longer need.
Does it check the VAT number or the IBAN?: No. It records what the person types. Verify numbers through an official service if it matters.
Is it a contract?: No. It collects details and a signature. The terms of the engagement belong in a separate agreement.

Start from this template

Create an account, adapt the questions and the document to your business, then share the link. Your respondents get their PDF the moment they finish.

Use this template