Does it add up the total hours?

Not in the form. Download the responses as a spreadsheet and add up each person's hours.

Does it produce a certificate?

No. The signed entries are your evidence. You write the certificate or confirmation yourself.

Who confirms the hours?

The volunteer signs their own entry. If you need a supervisor's confirmation, add a second signature question.

Volunteer hours log with signature for a certificate

Volunteering deserves a record. This compact form asks the volunteer for their name, the date, the number of hours, what they did and a signature. Each entry is a dated, signed line in the story of someone's contribution.

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Who it is for

Charities, clubs and community organisations
Schools and programmes that need to log service hours
Event teams who want to thank and recognise volunteers

When to use it

Ask volunteers to complete it after each shift, or once a month. The records are useful for funders' reports, for references and for students who need proof of community service.

What the form asks

Questions

Name · requiredShort text
Date · requiredDate
Hours · requiredNumber
What did you do? · requiredLong text
Signature · requiredSignature

Every question can be changed, removed or reordered before you publish.

The PDF your respondents receive

Each entry is a signed PDF. Download all responses as a spreadsheet to add up a volunteer's hours, and use the PDFs as supporting evidence if someone needs a certificate from you.

First page of the sample PDF made by the Volunteer hours log template, filled with invented data — A sample of the PDF this template produces, filled with invented data. Your logo, colours and wording replace the sample ones.

Questions people ask

Does it add up the total hours?: Not in the form. Download the responses as a spreadsheet and add up each person's hours.
Does it produce a certificate?: No. The signed entries are your evidence. You write the certificate or confirmation yourself.
Who confirms the hours?: The volunteer signs their own entry. If you need a supervisor's confirmation, add a second signature question.

Start from this template

Create an account, adapt the questions and the document to your business, then share the link. Your respondents get their PDF the moment they finish.

Use this template